Administrative Assistant - Temporary

EMPLOYMENT OPPORTUNITY Administrative Assistant - Temporary M’akola Housing Society – Prince Rupert Who We Are M’akola Housing Society (MHS) is an Indigenous affordable housing provider committed to supporting vibrant, diverse communities in British Columbia. Our portfolio spans the entire province and involves property management, asset management, Assisted Living, and providing professional consulting services to other service providers. We have energetic and engaged teams. Each member brings a unique approach and skillset, and together we are committed to delivering high-quality service to our tenants and their communities. We strive to create a welcoming and supportive environment where all team members take personal accountability for their work, have a passion for excellence, and are encouraged to achieve their full potential. Position Summary Reporting to the Prince Rupert Property Manager, this position provides a range of confidential and administrative functions to support the regional property management office. The Administrative Assistant will be responsible for the overall flow of work for the regional office and to provide exceptional customer service to our tenants while being mindful of M’akola’s vision and values. This is a full-time, (6) month temporary position with the possibility of an extension. The hours are Monday – Friday, 35 hours/week based out of the Prince Rupert Regional office. Responsibilities • Provide administrative support and assistance to the Property Manager for all aspects of the office operations • Manage reception duties and provide excellent service to tenants, applicants, stakeholders and others • Update various spreadsheets of data and for tracking purposes • Prepare various documents including, letters, memos, correspondence, and notices • Maintain an accurate filing system according to office policy • Conduct general duties to ensure office is clean and tidy • Order office supplies as needed upon approval • Other related duties as required from time to time Required Skills and Knowledge • Excellent skills with MS Office (Word, Excel, and Outlook) • Experience working in and with the Indigenous community preferred • Strong interpersonal skills (i.e. tact, respectful interactions and diplomacy) • Strong planning, time management, and organizational skills • Enjoys interacting with the public and solving problems • Exhibits cultural sensitivity and awareness • Clear and concise communication verbally and in writing • Maintain confidentiality on all matters Qualifications • At least 2 years of administrative experience • Experience using Microsoft Word, Excel, and Outlook • Experience providing service in a Contact Centre environment an asset • Experience working in and with the Indigenous community would be an asset Other • Provide clear Criminal Record Check prior to hiring, costs covered by MHS; • WHMIS Certificate, cost covered by MHS • Follow M’akola Housing Society policies and procedures We welcome applications from all backgrounds and hire employees of all cultures including Indigenous and non-Indigenous. Our Indigenous employees have diverse backgrounds including status, non-status, Metis, and Inuit. Preference will be given to applicants of Indigenous ancestry (please self-identify) as per Section 41 of the BC Human Rights Code. If you have any questions regarding this position or applying for the position, please contact us at: humanresources@makola.bc.ca or 778-402-9263. We want to support all applicants during this process. MHS is an equal opportunity employer that is committed to an inclusive and barrier-free recruitment and selection processes. Please advise us if you require accommodation if we contact you for an employment opportunity. We deeply appreciate and thank all that apply but only applicants that are selected for this opportunity will be contacted. Please submit your Resume and Cover Letter to here: https://makola.bamboohr.com/careers/143?source=aWQ9MTY%3D Closing Date: Open until filled. Only those selected for interviews will be contacted. For statistical purposes please indicate where you saw this job posting i.e. job site, email etc.